Transcripts

Official Transcripts

An official transcript is:

Printed on security paper with the UWC seal and the Registrar’s signature.
Intended for official transactions such as:
- Applications to graduate schools
- Certain employment opportunities
- Security clearances
Includes the date of issue.
When issued directly to students, it carries the notation: “Issued Directly to Student.”

Currently enrolled students may request an official transcript directly through their student portal.
Current and former students may also:
- Submit a completed transcript request form at UWC Central (California 201), or
- Fax the form to +1 (626) 692-6949.

Pick-up requests should be indicated on the portal or on the form.
Requests submitted by 10 AM (weekdays) → Ready after 3 PM the same day.
Requests submitted after 10 AM → Ready next business day after 3 PM at UWC Central.
Transcripts are normally processed within 24 hours.

An internal academic record is an uncertified copy of a student’s academic record. It:

Belongs to the University’s internal records and contains more detailed information than the official transcript.
Can be printed by the student.
Does not carry the Registrar’s official seal or signature.

Displays current GPAs, completed courses, and enrolled courses.
Useful for internal and non-official purposes, such as:
- Applying for an internship
- Providing a list of completed courses
- Applying for a research grant
- Proof of meeting a minimum GPA requirement

Grade	Quality Points (QP)
A (Excellent)	4.00
A-	3.67
B+	3.33
B (Good)	3.00
B-	2.67
C+	2.33
C (Satisfactory)	2.00
C-	1.67
D (Poor)	1.00
F (Academic Fail)	0.00
FX (Administrative Fail in Course for Grade)	0.00
ZX (Administrative Fail in Pass/Fail Course)	0.00
FZ (Academic Fail in Pass/Fail Course)	0.00

Academic Fail (F / FZ): Student remained enrolled but did not meet the instructor’s requirements for passing.
Administrative Fail (FX / ZX): Assigned when a student never attended or stopped attending a course, making performance assessment impossible. Instructor must provide last date of attendance.

To calculate the Cumulative GPA:

$Hours\text{GPA} = \frac{\text{Total Quality Points}}{\text{Total Semester Hours}}$

Note: There is no official percentile equivalent for grades at UWC.

Grade	Quality Points (QP)	4-Point
A (Excellent)	4.0	3
A-	3.7
B+	3.3
B (Good)	3.0	2
B-	2.7
C+	2.3
C (Satisfactory)	2.0	1
C-	1.7
D (Poor)	1.0	0
F (Failure)	0.0	-1
FX (Failure: Administrative Penalty)	0.0

* The 3-point system was used prior to Fall 2024.

Symbol	Meaning
I	Incomplete
IP	In Progress
L	Audit
N	No grade reported or invalid grade
P	Pass**
W	Withdrawal (after first 2 weeks of semester)**
ZF	Fail on pass/fail option
ZL	Administrative withdrawal from audit
ZX	Fail (administrative penalty) on pass/fail option

Incompletes:
- Before Fall 2022 → Could stand as a permanent grade.
- Effective Fall 2022 → Cannot stand permanently. Requires an Incomplete Contract between student and instructor. If work is not submitted by the end of the next semester, the default grade specified in the contract becomes the final grade.
Pass (P): Indicates performance of at least:
- C for undergraduates
- B for graduate students

Symbol	Meaning
R	Repeated course (follows the grade) – Reinstated Fall 2016
S	Satisfactory
U	Unsatisfactory
WF	Withdrawal Failing
WP	Withdrawal Passing
Z	No grade reported (pass/fail option)

During this period, transcripts include undergraduate courses taken under the course unit system.

$Units×4)\text{GPA} = \frac{\text{Quality Points}}{\text{Semester Hours}} + (\text{Course Units} \times 4)$

Course Units are first totaled.
The total is then multiplied by 4.
This result is added to the total number of semester hours to complete the calculation.

A 3-point grading scale was used.
All work attempted (not just satisfactorily completed) was included in the calculation as “hours attempted.”

This formula ensures that coursework graded under both systems is fairly combined into the cumulative GPA.